HMIS

The Homeless Management Information System (HMIS) is an information technology system used to collect client data and information about the provision of housing and services to homeless individuals and families. Partners Ending Homelessness serves as the HMIS Lead Agency for the Guilford County Continuum of Care. In this role, our agency is responsible for ensuring that all participating agencies are in compliance with and have support in adhering to the U.S. Department of Housing and Urban Development’s data collection, management, and reporting standards.

TRAINING & TECHNICAL ASSISTANCE: Our team can provide one-on-one and group database training to HMIS users at homeless service provider agencies. Training opportunities and technical assistance can be made available in-person or virtually. Our team also provides training materials to agency administrators at each homeless service provider agency.

Schedule a training or meeting with our HMIS Team Lead/Lead System Administrator here: https://calendly.com/hmis-piy

DATA REPORTING: Our HMIS Department provides various reports for the Guilford County Continuum of Care that are required by the U.S. Department of Housing and Urban Development (HUD) and other funding sources. For CoC member agencies in need of specific reports, please email: hmis@partnersendinghomelessness.org

HMIS RESOURCES, DOCUMENTS, & USEFUL INFORMATION

HMIS: This link provides access to the log-in page for the HMIS database.
HMIS Learning Center
HUD Exchange HMIS Information website
NC HMIS Operating Policies and Procedures (2022)
NC HMIS Privacy Resources
NC HMIS Privacy Overview (sample)
NC HMIS Privacy Notices & Public Notices - Note: The NC HMIS Agency Privacy & Confidentiality Policy should be posted in a manner consistent with the posting requirements that are found in the NC HMIS Operating Policies and Procedures (page 28). The policy is also required to be in each agency's HMIS binder, which is checked annually.
NC HMIS Securing Basic Identifying Information (Supplemental document for Section 1 of the NC HMIS Release of Information)
HMIS Data Standards (Fiscal Year 2024, released 5/5/2023)
HUD Exchange HMIS Data Standards Overview

PRIVACY & CONFIDENTIALITY: All HMIS participating agencies in the Guilford County Continuum of Care adhere to the privacy and confidentiality guidelines set forth by the U.S. Department of Housing and Urban Development (HUD) and our NC HMIS Implementation. User agencies sign a Coordinated Services Agreement. Program participants sign an HMIS Release of Information. These documents dictate what can be shared and with whom. They also determine what is and is not entered into the HMIS database.

GUILFORD COUNTY POINT-IN-TIME COUNT: Partners Ending Homelessness plans and participates in the annual Guilford County Point-In-Time Count in collaboration with the other member agencies of the Guilford County Continuum of Care. Point-In-Time Counts are conducted annually in January across the nation. These counts are designed to collect data on the number of individuals and families experiencing homelessness on any given night in each community. The information collected during the count provides a snapshot of unduplicated sheltered and unsheltered individuals and families experiencing homelessness throughout the county.

The data from prior Point-In-Time Counts is available here: